When planning an event in London, whether it’s a wedding, corporate event, or private celebration, one of the most important decisions you’ll make is how to manage your bar services. Mobile bars offer a unique solution, bringing the party to you and creating a stylish, professional atmosphere for your guests. However, budgeting for mobile bar hire in London can be tricky. In this blog post, we’ll guide you through the key factors you need to consider when planning your mobile bar hire and help you make an informed decision while keeping your event within budget.
1. Understanding the Costs of Mobile Bar Hire
The first step in budgeting for a mobile bar in London is understanding the costs involved. The price for hiring a mobile bar can vary greatly depending on several factors, including the size of the bar, the duration of hire, venue location and the services included. Mobile bar hire costs typically range from £250 to £1,500 or more. Here are the main costs you’ll need to factor into your budget:
- Bar Setup & Equipment: This includes the cost of the bar itself, the equipment for serving drinks, and any decorative elements. At King Bar hire we offer flexible packages for all budgets, with no hidden costs.
- Staffing Costs: Most mobile bar companies charge for bartenders and other staff members, with rates ranging from £30 per hour per staff member for the duration of the event. For larger events you may also want to include event hosts, first aiders and security along side your bar tenders.
- Drinks Package: Many mobile bar services offer different drinks packages, from cash bars to all-inclusive packages, which can significantly affect the overall price. You will also want to consider the quality of your drinks – would you prefer budget friendly drinks, or more premium options.
- Delivery & Setup Fees: Some companies charge an additional fee for transportation and setup, which can vary depending on the location of your event. When budgeting for your mobile bar ask the provider how long set up will be as you will also need to have your venue available for this amount of time before and after your event.
- Additional Services: You may want to add extras like cocktail stations, drink menus, or themed decorations, all of which can add to the total cost.
2. The Type of Event Matters
The type of event you’re hosting plays a large role in determining your mobile bar hire budget. For example:
- Weddings: Weddings often require a more elaborate setup, including a selection of premium drinks, themed décor, and additional staff to ensure the service runs smoothly throughout the day. This can increase the cost compared to a more casual event.
- Corporate Events: Corporate events typically feature larger guest lists and may require longer bar hire times. Some companies also request branded drink options or specific drink menus, which may increase costs. At King Bar hire if you are looking for branded options we can supply a branded mobile bar, branded cups or a drinks printer which prints your logo on to drinks.
- Private Parties: A private event with fewer guests might allow for a more budget-friendly mobile bar hire, especially if you opt for a basic drinks package or a cash bar setup.
Understanding the nature of your event helps in selecting the right type of mobile bar service that fits both your needs and your budget.
3. Choosing the Right Drinks Package
Mobile bar hire companies in London typically offer several drinks packages that allow you to control your costs. The three most common options are:
- Cash Bar: Guests pay for their own drinks, which can be a great option if you’re looking to save on costs. However, it’s important to ensure your guests are comfortable with this arrangement, especially if the event is more formal.
- Free Bar: You provide all the drinks, and your guests don’t have to pay for anything. This is the most expensive option but ensures a fully inclusive experience for your guests.
- Limited Open Bar: You offer a selection of free drinks (e.g., beer, wine, and basic spirits) for a set duration or a limited number of drinks per guest. This provides a balance between cost and guest experience.
- Pay Bar with Credit Limit: You set a budget for the drinks, and once that limit is reached, guests can pay for any further drinks. This is a flexible option that allows you to control the budget while offering guests a high-quality experience.
It’s important to evaluate your guest list and the atmosphere you wish to create to choose the most suitable drinks package. You should also check with your mobile bar provider what happens with left over drinks, especially on a cash bar – are they taken away with no charge, or do you need to cover the costs of left overs.
4. Guest Numbers and Drink Consumption
The number of guests and their likely consumption of drinks is another key factor in budgeting for mobile bar hire. The more guests you have, the more drinks you’ll need to supply. However, drink consumption varies by event type, time of day, and guest preferences.
For example:
- A wedding reception may involve a high volume of champagne and wine, while a corporate event may lean more toward beer and cocktails.
- Evening events tend to see higher drink consumption than daytime events.
- Will you be having children at the event or a lot of guests who would prefer non-alcoholic options as you will need to ensure they are catered for.
Understanding your guest profile and considering a drink consumption estimate (usually between 2 to 4 drinks per person) will help you accurately predict how much to allocate in your budget.
5. Venue Location and Logistics
Where your event takes place in London also affects the cost of mobile bar hire. The distance between your venue and the bar hire company’s location can influence transport and setup fees. Additionally, venues with limited access or specific regulations (e.g., no alcohol on the premises) may incur extra costs or require additional coordination with local authorities.
- Central London Locations: If your event is in central London, delivery fees may be higher due to congestion charges, parking or travel time.
- Outdoor Venues or Unconventional Locations: If you’re hosting an event in an outdoor space or an unusual location, extra charges for setup and permits may apply. Some companies may also offer additional services like providing weather-proof solutions or tents for outdoor events.
6. Timing Your Mobile Bar Hire
The duration of your event impacts how long you’ll need to hire the mobile bar. Most mobile bar companies charge by the hour or per session. Evening events or long weddings might require extended bar hire, while shorter events (like afternoon parties) may have lower costs.
Make sure to clearly communicate the start and end time of your event so the bar hire company can provide an accurate quote. If you’re hosting a multi-day event, you may also need to account for any additional staffing, transport, and logistical expenses.
7. Plan for Tips and Extras
While not mandatory, it’s a good practice to factor in gratuity or tips for bartenders and staff. These additional costs may vary based on the level of service, the event’s size, and the type of drinks served.
Some mobile bar services also offer extra services, such as:
- Custom drink menus
- Signature cocktails
- Themed décor or branded glassware
These extras can elevate the guest experience but may increase your overall budget. Be sure to request a detailed quote to ensure all additional costs are covered.
Conclusion: Budget Smart, Celebrate in Style
Budgeting for mobile bar hire in London doesn’t have to be stressful. By understanding the costs, services, and extras involved, you can plan an unforgettable event that stays within budget. Whether you’re hosting an elegant wedding, a corporate gathering, or a fun private party, mobile bars in London offer the flexibility, professionalism, and style you need to make your event a success.
Ready to plan your event? Contact us today to learn more about our affordable mobile bar hire options in London!
By focusing on these key considerations and optimizing your mobile bar hire, you can create a memorable event while keeping your budget in check. Use these tips to get the best value and ensure your guests have a fantastic time!
